Agenda

VOWCHURCH GROUP PARISH COUNCIL
Michaelchurch Escley, Newton, St Margarets, Turnastone, Vowchurch

Parish Councillors are summoned to attend the Annual Meeting of
Vowchurch & District Group Parish Council to be held
on Thursday 7th May 2026 at 7.30pm in Vowchurch & Turnastone Memorial Hall

Correspondence can be seen from 7.15pm.

AGENDA

  1. ELECTION OF CHAIR
    To receive nominations and agree appointment of Chair.
  2. ACCEPT APOLOGIES FOR ABSENCE.
  3. RECEIVE DECLARATIONS OF INTEREST & CONSIDER ANY WRITTEN APPLICATIONS FOR DISPENSATION.
  4. ELECTION OF VICE-CHAIR
    To receive nominations and agree appointment of Vice-Chair
  5. NOTICE OF REGISTRABLE INTERESTS – To reminds Councillors to update their Notice of Registrable Interests when applicable.
  6. PARISH COUNCIL INSURANCE – Receive renewal details for 2026/27 and agree payment.
  7. WORKING GROUP
    7.1 Agree finance working group members for 2026-27.
    7.2 Agree Lengthsman working group members for 2026-27
    7.3 Agree Neighbourhood Development Plan review group members
  8. ANNUAL REVIEW OF BANK MANDATE
  9. REVIEW FOLLOWING POLICY AND PROCEDURE DOCUMENTS:
    9.1 Standing orders
    9.2 Financial regulations
    9.3 Complaints procedure
    9.4 Risk assessment
    9.5 Community Resilience Emergency Plan
    9.6 Data protection
    9.7 Model Publication Scheme
    9.8 Planning applications between meetings
    9.9 Website Accessibility Statement
    9.10 Scheme of Delegation
    9.11 Press and Media Policy
    9.12 Open Noticeboard Policy
    9.13 IT Policy
    9.14 Equal Opportunities Policy
  10. ASSETS REGISTER – Review asset register.
  11. ADOPT MINUTES OF THE PREVIOUS ORDINARY MEETING – 16th April 2026
  12. OPEN DISCUSSION – For residents to raise local matters.
  13. RECEIVE REPORTS FROM:
    13.1 Ward Councillor
    13.2 Local Police
    13.3 Public Footpath Officers
    13.4 Lengthsman report and any new road defects.
  14. CLERKS UPDATE
  15. CONSIDER PLANNING
    15.1 PLANNING CONSULTATION/LISTED BUILDING CONSENT
    Site: Ponty Pinna, Vowchurch, Herefordshire. HR2 0QE
    Description: Rebuilding of collapsed building
    Application No: 260873/260874 Grid Ref: 337440:235603
  16. FINANCE
    16.1 Confirmation of bank balance – £24,204.18 dated 30th April 2026
    Receipts – £1192.30 PROW funding claim & £9504.03 1st Precept payment
    16.2 Consider payment to Mrs L Cowles May 2026 Clerk’s hours, £19.90 postage and £40.07 gross (VAT £6.68) ink cartridges.
    16.3 Consider payment to JM Probert, invoice no. 1105 for April 2026 maintenance day and meet with Councillors to discuss ditching and grant proposals of £450.00 gross (VAT £75.00).
  17. DRAINAGE GRANT FUNDING SCHEME 2026/27 – Agree areas to be included in the 2026/27 drainage grant funding scheme application.
  18. C1206 ROADS REPAIRS – Receive update after recent works on C1206.
  19. ANNUAL PARISH MEETING – Confirm details of annual parish meeting to take place on Thursday 28th May 2026 at Escleyside Hall
  20. JUNE NEWSLETTER – Agree items for June Newsletter
  21. NOTE THE CORRESPONDENCE SHEET
  22. RAISE MATTERS FOR THE NEXT ORDINARY PARISH COUNCIL MEETING – Thursday 18th June 2026 at 7.30pm in Escley Sports Pavilion, Michaelchurch Escley – NDP review

Linda Cowles, Parish Clerk
01/05/26

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