Agenda

VOWCHURCH GROUP PARISH COUNCIL
Michaelchurch Escley, Newton, St Margarets, Turnastone, Vowchurch

Parish Councillors are summoned to attend the Annual Meeting of
Vowchurch Group Parish Council to be held on
Thursday 16th May 2024 at 7.30pm in Vowchurch & Turnastone Memorial Hall

Correspondence can be seen from 7.15pm.

AGENDA

  1. ELECTION OF CHAIR
    To receive nominations and agree appointment of Chair.
  2. ACCEPT APOLOGIES FOR ABSENCE.
  3. RECEIVE DECLARATIONS OF INTEREST & CONSIDER ANY WRITTEN APPLICATIONS FOR DISPENSATION.
  4. ELECTION OF VICE-CHAIR
    To receive nominations and agree appointment of Vice-Chair
  5. NOTICE OF REGISTRABLE INTERESTES & ELECTION EXPENSES – To reminds Councillors to update their Notice of Registrable Interests when applicable.
  6. RECEIVE REPORTS FROM:
    6.1 Ward Councillor
    6.2 Local Police
    6.3 Lengthsman report and any new road defects.
  7. PARISH COUNCIL INSURANCE – Receive renewal details for 2024/25 and agree payment.
  8. FINANCIAL WORKING GROUP – To agree finance working group members for 2024-25.
  9. ANNUAL REVIEW OF BANK MANDATE
  10. REVIEW FOLLOWING POLICY AND PROCEDURE DOCUMENTS:
    10.1 Standing orders
    10.2 Financial regulations
    10.3 Complaints procedure
    10.4 Risk assessment
    10.5 Community Resilience Emergency Plan
    10.6 Data protection
    10.7 Model Publication Scheme
    10.8 Planning applications between meetings
    10.9 Website Accessibility Statement
    10.10 Scheme of Delegation
    10.11 Press and Media Policy
  11. ASSETS REGISTER – Review asset register.
  12. ADOPT MINUTES OF THE PREVIOUS ORDINARY MEETING – 18th April 2024.
  13. OPEN DISCUSSION – For residents to raise local matters.
  14. CLERKS UPDATE
  15. CONSIDER PLANNING
    15.1 PLANNING CONSULTATION
    Site: 2 Birch Cottages, Vowchurch, Herefordshire. HR2 0RA
    Description: Proposed studio
    Application No: 240781 Grid Ref: 335869:236293

15.2 PLANNING CONSULTATION
Site: Land at Chanstone Court Farm, Vowchurch, Herefordshire. HR2 0QE
Description: The proposal is for the siting of 1 timber-built fully accessible treehouse, which is a cabin built on pile foundations plus associated landscaping and parking. The unit would provide accommodation for 6-8 guests, year-round.
Application No: 240836 Grid Ref: 336391:235653
Please view planning applications at http://www.herefordshire.gov.uk/searchplanningapplications

  1. FINANCE
    16.1 Confirmation of bank balance – £13029.03 issued 30th April 2024
    Receipts – £8620.44, 1st Precept payment.
    16.2 Consider payment to Mrs Linda Cowles June 2024 Clerk’s hours and £12.75 postage.
    16.3 Consider payment to Councillor Elizabeth May of £10.00 for Annual Parish meeting expenses.
    16.4 INTERNAL AUDITORS REPORT 2023/24 – Receive Internal Auditors report and note any recommendations.
    16.5 CONSIDER AND APPROVE ANNUAL GOVERNANCE STATEMENT 2023/24
    16.6 CONSIDER AND APPROVE ACCOUNTING STATEMENT 2023/24
    16.7 NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN – Note dates of public rights to view
  2. PRE ORDER CONSULTATION – FOOTPATHS PR5 (Part) and VO34 (Part), Bridleway VO57 (Part), VO69 (Part) and PR5A (Part) – Consider response to pre order consultation.
  3. B4348/C1206 – Consider Councillor Deas and Craddock’s draft response to site visit.
  4. VAGAR HILL DAMAGE BY OFF ROAD VEHICLES – Receive details of damage on Vagar Hill and agree any action.
  5. VERGES – Note request sent to Balfour Beatty to cut all roads twice and receive any update from Ward Councillor Engel re dates of cut.
  6. JUNE NEWSLETTER – Agree items for June Newsletter
  7. NOTE THE CORRESPONDENCE SHEET
  8. RAISE MATTERS FOR THE NEXT ORDINARY PARISH COUNCIL MEETING – Thursday 20th June 2024 at 7.30pm in Escley Sports Pavilion, Michaelchurch Escley

Linda Cowles, Parish Clerk
10/05/24

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