Agenda

VOWCHURCH GROUP PARISH COUNCIL
Michaelchurch Escley, Newton, St Margarets, Turnastone, Vowchurch

Parish Councillors are summoned to attend the Annual Meeting of
Vowchurch & District Group Parish Council to be held
on Thursday 15th May 2025 at 7.30pm in Vowchurch & Turnastone Memorial Hall

Correspondence can be seen from 7.15pm.

AGENDA

  1. ELECTION OF CHAIR
    To receive nominations and agree appointment of Chair.
  2. ACCEPT APOLOGIES FOR ABSENCE.
  3. RECEIVE DECLARATIONS OF INTEREST & CONSIDER ANY WRITTEN APPLICATIONS FOR DISPENSATION.
  4. ELECTION OF VICE-CHAIR
    To receive nominations and agree appointment of Vice-Chair
  5. NOTICE OF REGISTRABLE INTERESTS – To reminds Councillors to update their Notice of Registrable Interests when applicable.
  6. PROW WORKS 2025/26 – Welcome Matthew Cobb to the meeting and agree steps going forward for PROW works
  7. PARISH COUNCIL INSURANCE – Receive renewal details for 2025/26 and agree payment.
  8. FINANCIAL WORKING GROUP – To agree finance working group members for 2025-26.
  9. ANNUAL REVIEW OF BANK MANDATE
  10. REVIEW FOLLOWING POLICY AND PROCEDURE DOCUMENTS:
    10.1 Standing orders
    10.2 Financial regulations
    10.3 Complaints procedure
    10.4 Risk assessment
    10.5 Community Resilience Emergency Plan
    10.6 Data protection
    10.7 Model Publication Scheme
    10.8 Planning applications between meetings
    10.9 Website Accessibility Statement
    10.10 Scheme of Delegation
    10.11 Press and Media Policy
    10.12 Open Noticeboard Policy
  11. ASSETS REGISTER – Review asset register.
  12. ADOPT MINUTES OF THE PREVIOUS ORDINARY MEETING – 10th April 2025.
  13. OPEN DISCUSSION – For residents to raise local matters.
  14. RECEIVE REPORTS FROM:
    14.1 Ward Councillor
    14.2 Local Police
    14.3 Public Footpath Officers
    14.4 Lengthsman report and any new road defects.
  15. CLERKS UPDATE
  16. FINANCE
    16.1 Confirmation of bank balance – £17,085.87 issued 30th April 2025
    Receipts – £9051.46, 1st Precept payment & £2958.00 Lengthsman maintenance day funding and PROW funding.
    16.2 Note end of year bank reconciliation.
    16.3 Consider payment to Mrs Linda Cowles May 2025 Clerk’s hours, £6.65 postage, and £35.16 gross VAT (£5.86) ink cartridges.
    16.4 Consider payment to Mr T Griffiths invoice no. TGC3197 roads account April 2025 (1) of £587.16 gross (VAT £97.86), invoice no. TGC3225 drainage grant funding April 2025 (2) of £1036.80 gross (VAT £172.80), invoice no. TGC3226 drainage grant funding April 2025 (3) of £720.00 gross (VAT £120.00), invoice no. TGC3227 drainage grant funding April 2025 (4) of £1200.00 gross (VAT £200.00), invoice no. TGC3228 drainage grant funding April 2025 (5) of £240.00 gross (VAT £40.00) invoice no. TGC3229 drainage grant funding April 2025 (6) of £480.00 gross (VAT £80.00), invoice no. TGC3243 drainage grant funding April 2025 (7) of £1440.00 gross (VAT £240), invoice no. TGC3244 drainage grant funding April 2025 (8) of £282.00 gross (VAT £47.00) and invoice no. TGC3250 roads account May 2025 (1) of £587.16 gross (VAT £97.86).
  17. LENGTHSMAN SCHEME 2025/26 – Agree inclusion in the Lengthsman scheme for 2025/26 and sign contract with Herefordshire Council
  18. PROW – Update from recent PROW meetings and agree any funding for installation of materials.
  19. NEIGHBOURHOOD DEVELOPMENT PLAN REVIEW – Consider starting a working group to review Neighbourhood Plan
  20. TELEPHONE BOX at NEWTON ST MARGARETS – Consider name suggestion and agree any financial support.
  21. JUNE NEWSLETTER – Agree items for June Newsletter
  22. NOTE THE CORRESPONDENCE SHEET
  23. RAISE MATTERS FOR THE NEXT ORDINARY PARISH COUNCIL MEETING – Thursday 19th June 2025 2024 at 7.30pm in Escley Sports Pavilion, Michaelchurch Escley

A RESOLUTION WILL BE PASSED TO EXCLUDE THE PUBLIC AND PRESS DUE TO EMPLOYMENT MATTERS

  1. CONSIDER PARISH CLERKS HOURS AND ANY PENSION IMPLICATIONS

Linda Cowles, Parish Clerk
09/05/25

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